How long must communications be preserved to comply with Finra and SEC rules?

In addition, FINRA Rule 4511 requires firms to preserve for a period of at least six years those FINRA books and records for which there is no specified retention period under the FINRA rules or applicable SEA rules.

How many years must customer account records be retained by a member?

six years
01 Customer Account Information Retention Periods. For purposes of this Rule, members shall preserve a record of any customer account information that subsequently is updated for at least six years after the date that such information is updated.

How many days does a firm have to provide the customer with a copy of the account record?

A broker-dealer is not required to furnish a copy of a customer’s account record to the customer within thirty days when obtaining new information to complete the initial account record, required under Rule 17a-3(a)(17)(i)(A),27 for an account in existence on the effective date of the rule amendments.

Which of the following records must be kept for six years?

Which of the following records must be kept by a broker-dealer firm for six years? The following records must be maintained by a broker-dealer: partnership records, articles of incorporation, records of the board of directors (BOD), and Form BD and amendments to the form.

What is SEC Rule 17a 4 F?

About SEC Rule 17a-4(f) The SEC defines rigorous and explicit requirements for regulated entities that elect to retain books and records on electronic storage media. It established 17 CFR 240.17a-3 and 17 CFR 240.17a-4 to regulate recordkeeping, including retention periods, for securities broker-dealers.

Which of the following is required by sea Rule 15c3-3?

For customer cash, Rule 15c3-3(e) requires a broker-dealer to maintain a reserve of funds or qualified securities in an account at a bank that is at least equal in value to the net cash owed to customers.

What is a FINRA 3210 letter?

FINRA Rule 3210 requires an executing member, upon written request by an employer member, to transmit duplicate copies of confirmations and statements, or the transactional data contained therein, with respect to an account subject to the rule.

What is the legal retention period for documents?

3 years
6. Legal Files and Records

Record Type	Retention Period	Document Type
Legal Memoranda and Opinions	3 years after the closure of the matter	Doc – 4
Litigation files	1 year after expiration of disposal of the case	Doc – 4
Court Orders	Permanent	Doc – 1

What’s the big deal about Rule 15c3-3?

Rule 15c3-3 requires banks to compare what they owe clients and what clients owe them on at least a weekly basis, and safeguard the difference representing what they owe clients, on a net basis.

Who needs a 3210 letter?

Rule 3210 requires financial advisors to make a request and obtain consent from the FINRA member firm they work for to keep their accounts somewhere else. It also requires a disclosure letter to the outside firm when a securities industry professional opens an account.

Are emails subject to the SEC’s recordkeeping requirements?

Emails (and attachments) sent or received by a registered investment advisor are subject to the SEC’s recordkeeping requirements if they concern any of the records required to be kept by Rule 204-2 under the Advisers Act. A full list of such records can be found here .

How long do I need to archive my email?

The email archiving period is variable and typically ranges from 1 year to 7 years, although some email data may need to be kept indefinitely.

How does the SEC conduct Email Surveillance?

There is no single prescribed method to conduct email surveillance, which is in line with the SEC’s typical principles-based regulatory framework (as opposed to FINRA’s framework, which is generally considered rules-based or prescriptive).

Can the SEC see my emails?

The bottom line is that the SEC may request all electronic communications related to the business of the advisor for a certain period of time, even if such communications were sent through a personal email account. Beyond merely reviewing a sampling of emails themselves, examiners are also likely to inquire how the advisor reviews its own emails.